Introduction

This article explains how to set up a holiday hours counter in Beam.

To understand the general operation of Hours Counters in the Beam platform, please start by reading this article.

Holiday hours counters are used to track the hours worked during holidays. Beam allows you to define specific rules for calculating holiday hours and configure them according to your needs.

Configuration Steps

  1. Log in to your Beam account as a Manager or Super Administrator.

  2. Click on "Account Configuration" at the bottom left of the side panel to access the settings.

  3. In the side menu, click on "Hours Counters" to access the management and editing of hours counters.

  4. Click the "Add" button to create a new type of hours counter.

  5. Choose "Holiday Hours."

Counter Name: Give a meaningful name to the counter type, for example, "Sunday Work" or "Holidays."

Validity Period: Specify the validity period of the hours counter.

Accumulation Method: Choose the type of days to accumulate: "Only Holidays" / "Sundays and Holidays" / "Only Sundays."

Select the time from which the multiplier applies.

Set the multiplier: The expected format is 1.x, where x represents the percentage applied compared to normal hours. For example, if the increase for holidays is 75%, the multiplier will be 1.75.

Notes:

  • If necessary, add other multipliers to apply different increases in different ranges. For example, from 1 to 4 worked hours are considered normal hours (multiplier 1), from 4 to 8 worked hours the multiplier is 1.5, and from the 9th worked hour, the multiplier is 2.
  • If the hours counter is used solely to account for holidays and they are paid at a higher hourly rate than regular hours, it is recommended to leave the multiplier at 1. This way, hours worked during holidays will be included in reports, and corresponding compensation can be applied in payroll.

Recording and Compensation Configuration

Three options are available:

  1. Compensation with Rest and/or Paid Hours
  2. All holiday hours are paid
  3. Surcharge for Holidays in Yearly Calculation

With option 2, all accumulated hours in this hours counter will be added as "Paid Hours" in the corresponding line of the counter. The number of hours to be paid from each counter will be accumulated in the monthly report under the corresponding column (Variable Pay Elements => Hours Counter Information => Paid Holiday Hours).

The option for "Compensatory Rest" must be chosen from the types of absences defined at the account level and not included in the calculation.

The third option "Surcharge for Holidays in Yearly Calculation" is primarily used for year-long contracts. The accumulated hours will be considered in the annual calculation and must be compensated by reduced scheduling for the rest of the year.

GENERAL NOTE:

In all cases, hours on schedules are substituted with actual working hours from the day before the present day when the option to track actual working time is activated on the schedule.

Finally, click on "Create" (or "Save" in case of modification) to save the configuration of the hours counter. You can then select it and add it to a type of employment contract.